Adverse effects of shiftwork on labor productivity

Dr. Maryam Mirhadi, PMP, PSP

One of the factors with adverse effects on labor productivity is shiftwork. Shiftwork is defined as working other than regular daytime hours. Shiftwork is the most commonly utilized alternative to overtime; however, these two methods may be used together so that segregating the two may not be straightforward. It is also important to note that overtime and shiftwork adversely influence productivity in a generally similar way.

When work is performed on a shiftwork basis, labor productivity is adversely affected because of reasons such as stress on circadian rhythms, additional resource or preparation needs, or other factors such as additional coordination, labor, and supervision. These factors need to be considered when work on a shiftwork is scheduled to ensure informed decisions are made.

One of the key issues with shiftwork is its adverse effect on circadian rhythms. Circadian rhythms are the approximate 24-hour variations in bodily functions in individuals. The key cyclic changes that occur in bodily functions in individuals include sleep patterns, blood pressure, heart rate, and core body temperature. Bodily functions tend to increase right after awakening, increase in midafternoon, and then steadily decrease in the middle of the night. As such, those who need to perform on a shiftwork basis typically experience a degradation in performance.

Although the body of those individuals who perform on a shiftwork basis tend to adapt to night work, the circadian rhythm does not in fact completely shift and bodily adjustment periods tend to be long. Some indications that may suggest shiftwork has adversely affected an individual’s body include higher rates of accidents and error in performing tasks, fatigue, appetite loss, increased sickness rates, digestive problems, and other health problems.

Consequences of shiftwork are not limited to those effects that adversely affect the circadian rhythms of individuals who perform on a shiftwork basis. Other issues with shiftwork include the following:

1- The adverse effects of shiftwork on social interactions and negative effects on family life of those who perform on a shiftwork basis.

2- Dilution of supervision typically occur as a result of shiftwork because the supervising team may not use the same working pattern than the working pattern used by shift-working individuals.

3- Challenges in exchanging performance information among individuals who work in different shifts.

4- Higher work setup times. Different shift-working teams tend to work with the same set of tools, machinery, and equipment; therefore, work setup times are typically higher when multiple teams (instead of one team) use the same set of tools, machinery, and equipment. In addition, extra time is needed in shiftwork for the process of hand-over and transition from one shift to another.

5- Work environment considerations: Since shiftwork is performed in hours other than daytime hours, work environment considerations need to be identified. Examples include natural lighting vs. artificial lighting and additional demands for air conditioning.

All of the above-mentioned factors adversely influence work performance in performing tasks that are implemented on a shiftwork basis. Moreover, successful implementation of the work that needs to be performed on a shiftwork basis typically requires additional resources to accommodate the shift project. Additional resources that are generally needed to support shiftwork can be categorized into the three main categories of labor, supervision and job-specific costs. Each of these categories are further discussed in the following:

1- Labor needs

Shiftwork typically requires hiring of additional personnel; however, it is important to note that, because of the learning curve effect, the efficiency level of new hires are typically lower than the efficiency of the current team members. In addition, employers need to pay for shift premium differentials, as needed. Other labor-related considerations that need to be given to shift-working include long bodily adjustment periods, especially for those individuals who are not used to shift-working, higher accident and error rates in performing shiftwork, higher likelihood of improper alcohol consumption before or during shiftwork, and poor attitude towards shiftwork.

2- Supervision needs

Adequate supporting and supervisory personnel are needed when a work is performed on a shiftwork basis. Establishing relationship between work shifts and proper hand-over process between shifts are also important to ensure the work smoothly progresses across different work shifts.

3- Job-specific needs

Examples job-specific needs that have to be evaluated include safety requirements, higher demands for air conditioning or heat equipment to perform shiftwork, and adequacy of equipment, tool, machinery, and material to ensure enough resources are available on-site to make progress as expected.

A number of studies address the adverse effects of shiftwork on productivity. Some of the key studies include the Bureau of Labor Statistics, the Business Roundtable, NECA 1969 study, and the Construction Industry Institute (CII). The American Association for Cost Engineering (AACE) has identified some of the recommended specialized studies that can be used to evaluate the adverse effects of shiftwork on productivity (AACE, 2004). AACE categorizes the specialized studies related to overtime and shiftwork into the same category because these two areas overlap and the adverse effects of overtime and shiftwork on productivity are similar

One set of models that are often used to assess the adverse impact of shiftwork and/or working overtime on labor productivity is the work of Hanna and Haddad (2009), which is a modified version of the NECA study.  The work of Hanna and Haddad (2009) proposes using macro and micro approaches. The macro approach is used for projects in which no specific overtime schedule is used whereas the micro approach is used in projects in which a fixed overtime schedule (e.g., such as six 10 hour days per week throughout a certain number of weeks) is utilized. Both models indicate that as the number of weekly hours worked increase, the labor productivity declines. The following two figures illustrate these two models:

.

(Adapted from the work of Hanna and Haddad (2009))

In Figure 1 a regression line is fitted to the data which plots the performance factor index (i.e., earned hours / actual hours) against the total hours worked per week. Figure 2 plots productivity against the number of weeks in which a fixed overtime schedule (e.g., such as six 10 hour days per week throughout a certain number of weeks) is utilized. Since this model uses Measured Mile Method (MMM) to calculate productivity loss in periods with and without overtime, the outcomes of the model are shown as MMM. These outcomes are compared against the NECA 1969 study.

In sum, shiftwork is one of the methods that are used to accelerate projects. It is important to note, however, that, similar to working overtime, shiftwork has adverse effects on labor productivity. Some of the key issues with shiftwork include its adverse effect on circadian rhythms, dilution of supervision, challenges in exchanging performance information among individuals who work in different shifts, the adverse effects of shiftwork on social interactions, and higher work setup times. The methods used to assess the adverse effects of shiftwork on productivity overlap with the methods used to evaluate the loss of labor productivity due to overtime because the adverse effects of overtime and shiftwork on productivity are similar.

References:

AACE International (2004), Recommended Practice 25R-03 Estimating Lost Labor Productivity in Construction Claims, AACE International, Morgantown, WV.

Hanna, A. S., & Haddad, G. (2009). Overtime and productivity in electrical construction. In Construction Research Congress 2009: Building a Sustainable Future (pp. 171-180).

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Adroit obtained the WBE Certificate from the State of New Jersey

In March 2018, Adroit obtained the WBE Certificate from the State of New Jersey, the Division of Minority and Women Business Development in the Department of the Treasury. As a result, Adroit will be engaging more in state-funded projects being undertaken in the State of New Jersey with defined Women Business Enterprises (WBE) goals. Please contact us if you are looking for a WBE-certified project management consultant.

The WBE certificate is designed to promote equality of economic opportunities for MWBEs and to eliminate barriers to their participation in state contracts. An important objective of the program is to:

  • Encourage and assist state agencies to award a fair share of contracts to MWBEs.
  • Review applications by businesses seeking certification and maintain a directory of certified MWBEs.
  • Promote the business development of MWBEs through education and outreach to NYS agencies as well as MWBEs.

For more information, please contact the Division of Minority and Women Business Development at:

Division of Revenue

Business Support Services Bureau

P.O. Box 455

Trenton, NJ 08646

http://www.nj.gov/njbusiness/contracting/

http://www.nj.gov/njbusiness/documents/contracting/NEW%20MBE-WBE%20%20Web%20Application%20JAN_2012.pdf

Adroit Launched On-Demand, Remote Project Scheduling Services

Use our on-demand, online project scheduling services and take advantages of a unique mix of experience and expertise that delivers high-quality services in expeditious and professional manner. Although Adroit, among other project management services, provides on-site project planning and scheduling services to a wide range of clients, it has added the on-demand, remote project scheduling services to its portfolio of project management services to provide more convenience to those clients that are interested in acquiring this level of service. Some clients need a level of service that is satisfied if a competent project scheduling professional manages the schedule remotely, updates the schedule based on the latest progress achieved, and make adjustments as needed.

Here are example project scheduling software applications that we use in providing our project scheduling services:

Microsoft Project is one of the most commonly-used project scheduling applications that uses a variety of features ranging from activity sequencing and grouping to project resource planning and leveling. East of use, wealth of features, and seamless integration other Microsoft products are some of the reasons for popularity of Microsoft Project among project management professionals.

Primavera P6 is a feature-rich project scheduling software application. This application is among the suite of products that Oracle offers to project management professionals. Its features range from developing project networks and schedules to project risk management, schedule monitoring, controlling, and updating.  

Microsoft Project and Primavera P6 are not the only project scheduling applications that project management professionals use for planning and scheduling purposes. Other project scheduling software include Primavera P3, SureTrak, and open-source applications such as ProjectLibre.

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Adroit Obtained the WBE Certificate from the City of New York

On January 31, 2018, Adroit obtained the WBE Certificate from the City of New York, Division of Economic and Financial Opportunity. As a result, Adroit will be engaging more in city-funded construction projects being undertaken in the City of New York with defined Women Business Enterprises (WBE) goals. Please contact us if you are looking for a WBE-certified project and construction consultant.

The New York State Division of Minority and Women’s Business (MWBE) Development is designed to promote equality of economic opportunities for MWBEs and to eliminate barriers to their participation in state contracts. An important objective of the program is to:

  • Encourage and assist state agencies to award a fair share of contracts to MWBEs.
  • Review applications by businesses seeking certification and maintain a directory of certified MWBEs.
  • Promote the business development of MWBEs through education and outreach to NYS agencies as well as MWBEs.

The Minority and Women-owned Business Enterprise (M/WBE) Certification Program connects certified businesses with opportunities to sell their products and services to New York City agencies. The program’s goal is to promote fairness and equity in City procurement processes by providing services designed to strengthen the ability of certified M/WBEs to increase their capacity and effectively contribute to the City’s economy.

For more information, please contact SBS at:

NYC Department of Small Business Services (SBS)

Division of Economic and Financial Opportunity

110 William St, 7th Floor

New York, NY 10038

www.nyc.gov/sbs

http://mtprawvwsbswtp1-1.nyc.gov/

Adroit’s Principal Consultant, A Primary Author of AACE Recommended Practice 89R-16 Management Summary Schedule

The Association for the Advancement of the Cost Engineering (AACE International) has recently released Recommended Practice 89R-16 Management Summary Schedule. Dr. Mirhadi, Adroit’s CEO and one of Adroit’s principal consultants is one of the two primary authors of this recommended practice. The AACE International Recommended Practices (RPs) are intended to be the main technical foundation of AACE’s educational, and certification products and services. The RPs are a series of documents that contain valuable reference information that has been subject to a rigorous review process and recommended for use by AACE’s Technical Board and they become references for project management practitioner throughout the world.

This recommended practice (RP) characterizes management summary schedules, describing their intended use, and identifies considerations for developing and updating these summary schedules. It also addresses roles and responsibilities relating to, and considerations in, communicating management summary schedules to ensure these schedules are used as effective planning, scheduling, and control tools in projects. This RP for management summary schedules is intended to be a guideline, not a standard. Here is the link to an excerpt from this recommended practice. For more information about the strategies for the effective use of project schedules, please feel free to contact us.

References:

https://web.aacei.org/docs/default-source/toc/toc_89r-16.pdf?sfvrsn=8

http://web.aacei.org/resources/publications/recommended-practices

Adroit’s CEO Co-Authored AACE Recommended Practice 92R-17 Analyzing Near-Critical Paths

On October 18, 2017, the Association for the Advancement of the Cost Engineering (AACE International) released AACE International Recommended Practice No. 92R-17 Analyzing Near-Critical Paths. Dr. Mirhadi, Adroit’s CEO and one of Adroit’s principal consultants is one of the two primary authors of this recommended practice. The AACE International Recommended Practices (RPs) are intended to be the main technical foundation of AACE’s educational, and certification products and services. The RPs are a series of documents that contain valuable reference information that has been subject to a rigorous review process and recommended for use by AACE’s Technical Board and they become references for project management practitioner throughout the world.

This recommended practice (RP) is intended to provide a guideline on analyzing near-critical paths in project schedules. Delays or unexpected circumstances may adversely affect near-critical path activities to the extent that they become critical. A near-critical path consists of one or more near-critical activities that are susceptible to the risk of becoming critical and/or causing critical path delays.

This RP will discuss the term near-critical path and the significance of near-critical paths in projects; demonstrate how to determine near-critical paths; and set forth a process for tracking, trending and analyzing near-critical paths. Here is the link to an excerpt from this recommended practice. For more information about the methods of analyzing critical and near-critical paths, please contact us for a free consultation session.

References:

http://web.aacei.org/docs/default-source/toc/toc_92r-17.pdf?sfvrsn=6

http://web.aacei.org/resources/publications/recommended-practices

Types of Change in Projects

A variety of reasons may cause an increase or decrease in the amount of work from the scope of work specified in the original contract. These reasons result in either directed changes or constructive changes to the project’s scope of work. This article briefly describes each of these main categories of changes. It also outlines the potential implications of changes to a contract scope of work from the time, cost, and productivity perspectives.

In general, owners have the contractual right to make changes to the scope of work outlined in the original contract. Since owner changes impact contract scope of work and they potentially have time, cost, and productivity implications, it is important to identify various types of change in project scope of work and recognize potential effect of each type of change on project contracts. Examples of the most common changes include:

  • Changes in means and methods or material to be installed
  • Differing site conditions not envisioned in the original contract price
  • Modifications that change the planned work sequence as originally envisioned
  • Changes to the scope of work due to constructability issues or conflicts between systems
  • Changes in construction, prescriptive, proprietary, or performance specifications
  • Corrections made due to errors or omissions
  • Modifications as a result of the actions or inactions of third-parties

A directed change is issued when the owner specifically directs the contractor to make a change. This type of change may or may not affect the contract price. A directed change that influences only the schedule is an example of a directed change with no effect on the contract price. As another example, a directed change that impacts a project’s configuration, work sequence, or space requirements may adversely influence labor and equipment productivity on-site. A directed change with cost impact may reduce or add the contract price. Directed changes are typically not complicated because the owner specifically directs the contractor to make a change and as such, directed changes are easier to recognize.

Constructive changes, on the other hand, occur as a result of non-owner-directed events that implicitly necessitate modifying the scope of work. Unlike directed changes, the owner does not specifically direct the contractor to make a change in case of a constructive change. Instead, as a result of non-owner-directed events or actions or inactions of the owner, the contractor is forced to modify the scope set forth in the contract. Typically, constructive changes are not easy to recognize because they generally occur due to non-owner-directed events or circumstances. In addition, in case of a constructive change, the owner does not typically have explicit acknowledgment of a change to the original scope of work set forth in the contract. Examples of the most common types of constructive changes include:

  • Verbal communications that implicitly necessitate making changes
  • Deficient drawings or specifications
  • Ambiguity in architect-provided responses to information requests
  • Differing site conditions
  • Over-inspection

It is important to identify changes in a timely manner, especially in case of constructive changes whose effects are not explicit and readily recognizable. The reasons for each change need to properly be identified and documented in proper change management logs. Moreover, the effects and implications of each change need to properly be documented to ensure sufficient documentation and historical records are readily accessible to substantiate contractual entitlements. If your project has been affected by multiple change orders and they have adversely affected labor or equipment productivity on-site, or if you are interested to investigate the extent of time and cost impacts due to change orders, Adroit will be able to assist in assessing these impacts. For more information, please contact us.

Our posts to the Insights page share fresh insights and seasoned advice about many project and construction management topics.  To have the Insights monthly newsletter delivered automatically to your email inbox, please subscribe here.

Adroit’s experts are primary contributors to AACE Recommended Practice RP 91R-16: Schedule Development

Adroit’s competent consultants, as the primary authors of AACE Recommended Practice RP 91R-16: Schedule Development are now working to finalize RP 89R-16. The Association for the Advancement of the Cost Engineering (AACE international), which is one of the well-known international organizations of cost engineering in the world, will release this recommended practice to its members and project management practitioners throughout the world.

On September 19, 2017, AACE international announced that the public review period for RP 91R-16: Schedule Development was closed. Adroit’s competent consultants are now reviewing the comments provided by the project management community to finalize this recommended practice. RP 91R-16: Schedule Development is to be used for schedule development. Schedule development involved providing project schedules based on the project scope or work. It includes identification of project activities, project milestones, activity dependencies, durations, resource needs, project and resource constraints, and other schedule basis information into the project schedule.

Adroit congratulates its expert on this substantial achievements! To find out more about the process of developing project schedules and ways that Adroit’s consultants may be of assistance in preparing and updating project schedules, please contact us.

Adroit’s experts are finalizing Recommended Practice RP 89R-16: Management Summary Schedule

Adroit’s competent consultants, as the primary authors of Recommended Practice RP 89R-16: Management Summary Schedule are now working to finalize RP 89R-16. The Association for the Advancement of the Cost Engineering (AACE international), which is one of the well-known international organizations of cost engineering in the world, will release this recommended practice to its members and project management practitioners throughout the world.

On September 19, 2017, AACE international announced that the public review period for RP 89R-16: Management Summary Schedule was closed. Adroit’s competent consultants are now reviewing the comments provided by the project management community to finalize this recommended practice. RP 89R-16: Management Summary Schedule characterizes management summary schedules and defines their intended use. It also identifies the most important considerations for development and updating these summary schedules. RP 89R-16 also addresses roles and responsibilities relating to and considerations in communicating management summary schedules to ensure these schedules are used as effective planning, scheduling, and control tools in managing projects, programs, and portfolios. This RP for management summary schedule is intended to provide a guideline for use by planning and scheduling professionals. Adroit congratulates its expert on this substantial achievements! To find out more about the process of developing project schedules and ways that Adroit’s consultants may be of assistance, please contact us.

Dr. Mirhadi Co-Authors (PS-2670) Draft Recommended Practice 92R-17: Analyzing Near-Critical Paths

The 2017 AACE International Annual Meeting was held at the Hyatt Regency Orlando June 11-14. One of the articles that was presented in this event was (PS-2670) Draft Recommended Practice 92R-17: Analyzing Near-Critical Paths. Dr. Mirhadi, the CEO of Adroit, was the co-author of this draft recommended practice that will be released for public review in the near future. An abstract of this technical article is included in the following excerpt from the AACE website. Contact Adroit for more information or to learn more about the methods of analyzing near critical path.